Approval Bands allow you to limit the ability of Team Members to create their own card Approval Limits.
You can create as many or as few Approval Bands as you need, and apply them to Teams.
On the Approval Bands page, you will see a summary of the Approval Bands, listed alphabetically.
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The following details are listed on the Approval Bands page:
Approval Band Name.
If Team Members can instantly create cards, and the maximum monetary amount they can create.
Max Approval Limit for Approvers.
Escalation Approval Band name, if set.
Click Edit to edit an existing Approval Band, or Create to create a new one.
There are four approval modes with different approval levels to reflect the approval settings you wish to apply to the Approval Band:
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These modes are displayed whenever you are creating or editing an Approval Band. Selecting a mode will present you with the relevant configuration options for that mode.
Receive Cards Only—choose this mode if you want to configure the Approval Band so that Team Members can only receive cards.
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Create and Pay—choose this mode if you want to configure the Approval Band so that Team Members can create a card up to a maximum limit for immediate use.
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Request, Approve and Pay—choose this mode if you want to configure the Approval Band so that Approvers must approve a card request before payments can be made.
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Advanced Approval and Pay—choose this mode if you want to configure the Approval Band to have multi-level approval workflows.
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You can associate Approvers to an Approval Band via the Approvers section on the Approval Band page.
Only an email address is required when creating an Approver. Like Team Members, Approvers do not need to be registered for the app before you add them as an Approver in Visa Commercial Pay Control.
When you add the Approver's email address, you will be able to see if there is a registered user with that email address. If an Approver is not yet registered, the system will automatically link their account with the Approval Band record when they complete the registration process.
Approvers do not need to be a member of any Team. If Approvers are a member of a Team, they can be assigned to an Approval Band in that Team where they are an Approver.
If enabled at an issuer level you will need to approve any Approvers added to an Approval Band. Only other Corporate Administrators can approve Approvers.
Corporate Administrators will be notified by email when a new approver has been added.
The new Approver will not be active on the Approval Band until they have been approved.
You need to link Approval Bands to Teams via the Approval Bands section on the Team page. The complete list of Approval Bands will be listed in a dropdown in alphabetical order.
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You will be able to select any Approval Band that is linked to a Team when managing a Team Member. A summary of the Approval Bands currently associated to a specific Team is listed on the Team page in Visa Commercial Pay Control .
The Approval Band summary on the Team page will detail:
Approval Band Name.
If Team Members can instantly create cards, and the maximum monetary amount they can create.
Max Approval Limit for Approvers.
Escalation Approval Band name, if set.
You can delete Approval Bands from a Team by clicking Delete in the Approval Band summary on the Team page.
Note
If any Team Members are associated to an Approval Band, you will not be able to delete the Approval Band. You must switch all Team Members to an alternate Approval Band first.
Approver Search is available via the Approvers link button on the Approval Band page. You can search for Approvers across multiple Approval Bands using their email address.
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You can search by entering a partial string from the Approvers email address. The search results will list the email address and name of the Approval Band where the email address partially matches. Click a result to view the specific Approval Band that the Approver is linked to.
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