A deployment contains all of the details that were submitted at the time the virtual card was created, including any custom data field information. You can search in Visa Commercial Pay Reporting for deployments as soon as a virtual card is created.
You can search for individual deployments, groups of deployments, or deployments over a specific date range.
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You can narrow this down to the Spend Type and Card Pool, or leave blank to view all.
You can also search using:
Deployment ID (which is the number allocated at card creation),
Supplier Name (as it shows in the booking tool),
Reference (ie. the booking reference at the hotel),
PNR Locator,
Last 4 Digits (of the card),
Deployment Status.
If you do not wish to use any of these parameters you will need to use a date range, of up to three months, which defaults to 1 month back from the current date. Select dates using the calendar or manually type them in, and this will return deployments created within the specified range.
You can also narrow deployment searches down using filters:
Transaction Matched? returns results that have been matched to a transaction.
Invoices Matched? returns results where an invoice/folio has been matched.
Reconciled? returns results where a deployment has been matched to a transaction and an invoice has either been added or marked as “not required”.
Document Matched? returns results where document has been matched.
If you select a Spend Type of Hotel, Air, or Rail, you will see additional relevant search parameters under Advanced Options:
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Hotel - Hotel Name, Address, Check-Out Date Range, and Traveller.
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Air – Departure Airport Code, Departure Date, and Traveller.
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Rail – Departure Station, Departure Date, and Traveller.
Click Search and the system will return a list of all deployments within the selected criteria.
The results of a deployment search will display:
Deployment ID
Card Pool Spend Type icon
Date the deployment was created
Reference
Name of supplier
Supplier reference
PNR locator
Detail the date of travel
Total deployed Amount
Count of transactions that have been matched to the deployment
Last 4 digits of the Card number
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Select the deployment to view further details, and this will show in the viewing pane.
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If the deployment has been matched to a transaction(s), the transaction details will show in the bottom pane.
To view the associated transaction click View Transaction.
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You can see in the tabs any Invoices that have been manually added, Documents linked to the deployment, or Notes added.
To see further deployment details click + on the relevant tabs to view the travel information and any Custom Data Fields that have been populated during the deployment process.
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