Visa Commercial Pay Control is a card access management tool that includes basic functionality to support a Corporate Administrator to send cards to active users and perform basic updates. The card management functionality is not intended to replicate Visa Commercial Pay Online.
A Corporate Administrator can navigate to Team Members and view cards created by them or for them.
Importantly, in Visa Commercial Pay Control, no Card Holder Data (CHD) data is visible to support payment. Only the last four digits of the card are displayed to the Corporate Administrator. This reduces exposure of the card details to those who do not need it.
If the Corporate Administrator would like to know the details and has access to Visa Commercial Pay Online, they can use the Deployment ID displayed on screen to view in Visa Commercial Pay Online.
When viewing a card, the Corporate Administrator can see the following details:
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Overview
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Created By—the name of the user that created the virtual card and the date it was created.
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Deployment ID—the unique ID generated by Visa Commercial Pay when a virtual card is created.
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Status—the status of the Deployment:
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Active—card can be charged;
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Canceled —deployment has been canceled;
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Pending Approval—the card is awaiting approval;
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Expired—the card is not active for billing. It may be expired, or not yet active.
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Recipient
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Email—the Team Member email address the card was sent to.
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Team—the Team name that the Team Member belongs to.
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Card Details
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Name—the supplier name or trip name the card was generated to pay.
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Total Amount—the amount and currency the card was created for.
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This amount does not include any preconfigured tolerances applied to the request amount.
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Validity—the activation period start and end date for the card.
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Last Four Digits—the last four digits of the card.
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Request Reason—any free text notes entered by the user to add further context to the card's issuance.
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Custom Data Fields
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List of the CDF labels and values captured during card creation.
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When viewing a card in Visa Commercial Pay Control, a Corporate Administrator can update any card that has been created, whether created by them, a Team Member, Team Admin, or another Corporate Administrator.
Cards can only be edited in Visa Commercial Pay Control if their deactivation date is in the future.
The following action options are presented at the bottom of the View Card screen:
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Edit—update the payment controls and associated card data. The card type drives what type of data can be edited, whether it is an eCommerce card or Digital Wallet card.
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Cancel Card / Revoke Card—changes the card status to Canceled, hiding the card details to the end user and blocking the card from further authorizations (card issuer dependent).
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Digital Wallet Tokens—only visible on Digital Wallet cards.
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eCommerce Card Actions |
Digital Wallet Card Actions |
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You can cancel a card in Visa Commercial Pay Control by using Cancel Card or Revoke Pass on the View Card page. When you cancel a card, the status of the Deployment will change from Active to Cancelled.
If a Digital Wallet card is being canceled, any associated Digital Wallet tokens will also be terminated.
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As a Corporate Administrator, you can search for cards using the search function on the Visa Commercial Pay Control Home screen or from the navigation bar under the Card option.
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You can search based on:
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Team—a dropdown of Teams.
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Deployment ID—an explicit Deployment ID.
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User Email—the email address of a Team Member.
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Date Range—the creation date of the card.
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Supplier— supplier name.
The results will only display cards that have been created via Visa Commercial Pay Control or the Visa Commercial Pay App. For broader access to Deployments, you will need access to Visa Commercial Pay Online.
Your search results will appear below the search form.
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You can edit the following parameters for eCommerce cards in Visa Commercial Pay Control:
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Date Range—when the card can be used for authorization. Cards can only be edited if their deactivation date is in the future.
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Total Amount + Currency Code—the fixed amount the card can be billed for
Note
If the currency code is set to a differing value from the virtual card account billing currency, Visa Commercial Pay will perform an exchange based on today's foreign exchange rate before requesting a card from the Card Issuer. The foreign exchange rates are retrieved daily from XE.com.
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Notes—the contextual notes provided to the end user for the purchase.
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Custom Data Fields—any Custom Data Fields associated to the Team and card.
Once an eCommerce card is created, it is not possible to change the Supplier Name. This is fixed as eCommerce cards are intended to be used at a single merchant.
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You can edit the following Digital Wallet card parameters in Visa Commercial Pay Control:
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Name—the trip name.
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Date Range—when the card can be used for authorization.
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Total Amount—toggles between an exact amount or per diem value:
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Exact Amount
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Total Amount—the free typed credit limit that should be applied to the card, irrelevant of the activation period.
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Per Diem
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Total Amount—a calculated credit limit based on the number of days the card is active, multiplied by the Team per diem configuration value.
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Notes—the contextual notes provided to the end user for the purchase.
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Custom Data Fields—any Custom Data Fields associated to the Team and card.
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From the View Card page, click Digital Wallet Tokens.
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Under the Actions column, click Suspend or Terminate to suspend or cancel the Digital Wallet Token.
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You can enable eCommerce and Digital Wallet cards, and configure the settings from the Team page. These settings will then apply to all cards created for that Team.
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For eCommerce cards, toggle Enable to Yes to allow eCommerce cards to be created for that Team. Toggle Receipt Image Reminder to Yes to send notifications requesting receipts when transactions are received.
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For Digital Wallet cards:
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Toggle enable to Yes to allow Digital Wallet cards to be created for that Team.
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Toggle Display Card Details to Yes to allow the full card number to be displayed in the Digital Wallet. Toggle to No to restrict visibility to the last four numbers of the card.
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Set the Per Diem Amount by typing the daily limit in the field. The currency is set by the card pool and is not configurable.
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Set the Maximum Number of Days by typing the number of days you want the cards to be created up to in the field.
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Set the Call Centre Number by typing the telephone number into the field. This will be displayed as a contact number if the user needs to be verified outside the usual SMS process when provisioning a card in the Digital Wallet.
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