Click New Card to create a new card deployment.
Select the relevant Card Pool from the dropdown. Depending on the Card Pool type, you will be presented with a selection of purchase types.
 |
Note
If you only have access to one Card Pool, this is automatically selected.
Click Generic.
 |
Enter the deployment details, such as Charge Amount, Charge Dates, Supplier Information, and any Custom Data Fields. Any mandatory fields are marked with an asterisk.
 |
Click Get Card.
 |
Click See Optional Details to enter additional information for reporting purposes.
Click Attach File > Choose File to upload a document from your device in either docx, pdf, jpg, or png format. This could be a copy of a quote, purchase order, invoice, or approval email.
The document will be stored with the deployment details for future use in both Visa Commercial Pay Online and Visa Commercial Pay Reporting.
Supplier name is a mandatory field. If you want to be able to send payment communications to suppliers via secure email, you will also need to enter the supplier email address here.
The supplier postal address can also be entered in the Click to Add Address Details section, but the postal address entered here is only used for reporting purposes and will not allow you to send payment communications.
 |
Complete each Custom Data Field, either from the dropdown or enter the free text information before selecting Get Card.
 |
When the card is deployed, a unique reference number and card deployment ID are issued and displayed.
All details entered on the previous page will be displayed with an image of the virtual card containing the full 16-digit card number, expiry date, and CVV number.
 |
Payment details can be communicated to the supplier via secure email if required. Enter the Supplier Reference and Recipient Email Address in the Payment communication section and click Submit to generate the communication.
A secure email containing the payment and virtual card details will be sent to the supplier email address entered.
 |
Click Air to deploy a card for an airline payment.
 |
Select the relevant card pool from the dropdown.
 |
Enter the Charge Amount and any other fields marked with an asterisk.
 |
Click See Optional Details to enter or capture additional information for reporting purposes.
You can also upload a document here. This could be a copy of a quote, purchase order, invoice or approval email. Click on Attach File and upload the document from your browser in either docx, pdf, jpg, or png format. The document will be stored with the deployment details for future use in both Visa Commercial Pay Online and Visa Commercial Pay Reporting.
Enter the title, forename, surname, email address, and then click Add Traveller. If the traveler has registered for the Visa Commercial Pay App using the email address entered here, the trip is automatically linked in the Visa Commercial Pay App.
 |
If there are multiple travelers, add the next title, forename, surname, and email address. Click on Add Traveller and repeat until you have entered them all.
You can click Edit Details to change the traveler details, or click Delete if you want to delete a traveler.
Enter the carrier code, flight number, and departure date before selecting Find Flight. The carrier code will be automatically populated based on the airline you selected for the Supplier Details. You can overtype the pre-populated code if required.
The system will populate the full flight details for flights within the next three days. Alternatively, select Click to Add Flights Manually and enter the details.
 |
Complete each Custom Data Field. You can either choose from the dropdown or free-type the information.
|
Click Add to capture any supplementary data.
When the card is deployed, a unique reference number and deployment ID are issued and displayed.
 |
All details entered during the card deployment process will be displayed with an image of the virtual card containing the full card number, expiry date, and CVV number.
Note
The card number is masked on the screenshot for security purposes.
Enter the title, forename, surname, email address, and then click Add Traveller. If the traveler has registered for the Visa Commercial Pay App using the email address entered here, the trip is automatically linked in the Visa Commercial Pay App.
|
If there are multiple travelers, add the next title, forename, surname, and email address. Click on Add Traveller and repeat until you have entered them all.
You can click Edit Details to change the traveler details, or click Delete if you want to delete a traveler.
Enter the hotel name. Any previously used similar names will appear in the dropdown for selection.
 |
Enter the email address for the hotel – this will be used to communicate the 3rd Party Authorization form containing the payment instructions.
Click on Click Here to Add Address Details and enter the address, Post/Zip Code, and Country. If the hotel matches one that exists in our database, these details will be pre-populated. You can overtype this information if required.
If you do not have an email for the hotel then enter the Fax Number, including the full country code.
Details entered in this section will appear on the 3rd Party Authorization form sent to the hotel.
Select if an Advance Purchase rate has been booked. This will open the card so that the hotel can charge immediately.
Add the check-in / out dates.
Payment Information – enter a summary of what the hotel is authorized to charge to the card or select from the dropdown if configured.
Other information – add details of any information to be included on the 3rd Party Authorization Form e.g. VIP guest / Lower floor room required.
 |
Complete each Custom Data Field. You can either choose from the dropdown or free-type the information.
|
Click Add Another Field to capture any supplementary data.
Once complete, click Get Card
When the card is deployed, a unique reference number and deployment ID are issued and displayed.
 |
All details entered during the card deployment process will be displayed together with an image of the virtual card containing the full card number, expiry date, and CVV number.
If the Supplier Reference was not entered during the card deployment process, then it must be added before clicking Submit to activate the card.
To generate a communication of the 3rd Party Authorization Form to the hotel, enter the email or fax number, if not already populated in the Recipient box.
|
The system will automatically check in the Visa Commercial Pay Connect database to see if the hotel has registered for a specific type of communication. If so, it will automatically redirect the communication to the email/fax/secure email/API registered. Toggle Override Preferred Routing on to override the Connect database and send the communication to the address entered in the Recipient field.
To store this email/fax for future transmissions for this deployment, toggle Update Supplier Contact on.
Click Submit to send the communication.