When you receive a copy of the invoice/folio from the supplier, use the information it contains to find the deployment or transaction. This could be the traveller name, the hotel name, dates of stay, or the last 4 digits of the card charged. Once you’ve found this, check that the traveller name, dates and transaction amount match the invoice.
Click Options > Create New Invoice in the top right.
Visa Commercial Pay Reporting will present a basic invoice template, pre-populating the Invoice Date with todays date and adding the Check In and Check Out dates from the deployment.
Enter an Invoice Reference (mandatory) which can be the reference on the hotels invoice or your own internal reference, then add the breakdown into the appropriate Category.
When you’ve added each line item into the template up to the total value on the invoice, click Save Invoice.
You will be informed that the new invoice has been added successfully.
Now when you view the transaction, you will see it has been marked as reconciled – The Unreconciled Amount is showing as zero and in green.
To edit an invoice:
Open the required invoice.
Click Options from the top right of the screen.
Select Edit Invoice.
Update any of the fields within the Invoice.
Once changes are made you will need to click Save Invoice from the bottom right of the screen.